Terms & Conditions

3.1 Registration Requirements

All Participants must complete the official registration process through the Event website or authorized ticketing platforms. Registration is subject to availability and may close at the Organizer's discretion.

• →Attendees must provide accurate and complete information during registration
• →Valid government-issued photo identification must be presented at the venue for badge collection
• →Student registrants must present valid student identification to verify eligibility for student pricing
• →Badges are non-transferable unless prior written approval is obtained from the Organizer

3.2 Payment Terms

Registration fees must be paid in full at the time of booking unless otherwise agreed in writing. All fees are quoted in Indian Rupees (INR) and are exclusive of applicable Goods and Services Tax (GST), which will be charged at the prevailing rate.

• →Payment can be made via credit card, debit card, net banking, UPI, or other methods specified on the registration platform
• →For corporate or bulk registrations (5+ attendees), invoice and bank transfer options may be available upon request
• →International payments may incur currency conversion fees charged by payment processors or financial institutions
• →The Organizer reserves the right to deny access to Participants with outstanding payment obligations

3.3 Ticket Categories & Access

Different ticket types provide access to specific Event components. Participants should carefully review their ticket entitlements:

• →Leadership Summit Pass: Access to September 22-25 programming, including keynotes, plenary sessions, leadership tracks, and networking events.
• →Rising Leaders Forum Pass: Access to September 26-27 programming, including deep dive talks, spark sessions, mentorship clinics, and masterclasses.
• →Full Event Pass: Access to all five days of programming (September 22-27).
• →Workshop Pass: Separate registration for specific workshops or masterclasses, which may have limited capacity.

4.1 Cancellation by Attendee

Attendees who wish to cancel their registration must submit a written request to team@umo.design. Refund eligibility depends on the cancellation date:

• →More than 60 days before the Event: Full refund minus a 10% administrative fee
• →30-60 days before the Event: 50% refund of the registration fee
• →Less than 30 days before the Event: No refund available
• →No-shows (failure to attend without prior cancellation) are not eligible for any refund

Refunds will be processed within 30 business days of approval to the original payment method. Transaction fees and GST are non-refundable.

4.2 Ticket Transfers

Registered Attendees may transfer their ticket to another individual under the following conditions:

• →Written notification must be sent to team@umo.design at least 7 days before the Event
• →The replacement Attendee must meet all eligibility requirements for the ticket type
• →A transfer fee of INR 1,000 applies to each transfer request
• →Tickets can only be transferred once
• →Unauthorized transfers or badge sharing may result in denial of entry without refund

5.1 Right to Modify Event

The Organizer reserves the right to make changes to any aspect of the Event without prior notice or liability, including but not limited to:

• →Event schedule, agenda, and programming
• →Speakers, session topics, and formats
• →Venue locations and layout
• →Event format (in-person, hybrid, or virtual)
• →Access to specific areas or sessions due to capacity constraints

5.2 Force Majeure

The Organizer shall not be liable for failure to perform its obligations if such failure results from circumstances beyond its reasonable control, including but not limited to:

• →Acts of God, natural disasters, extreme weather, earthquakes, floods, or pandemics
• →War, terrorism, civil unrest, riots, or government restrictions
• →Labor disputes, strikes, or industrial action
• →Venue unavailability or damage
• →Power outages, telecommunications failures, or internet disruptions

6.1 Speaker Obligations

Accepted Speakers agree to:

• →Deliver their presentation on the scheduled date and time
• →Submit presentation materials by the deadlines specified in the speaker agreement
• →Ensure content is original, not previously published in identical form, and free from plagiarism
• →Avoid promotional or sales-focused content unless explicitly permitted
• →Respect all copyrights, trademarks, and intellectual property rights
• →Adhere to the Event's Code of Conduct and maintain professional standards

6.2 Speaker Benefits

Accepted Speakers receive (subject to availability and specific terms):

• →Complimentary full Event pass
• →Access to specific speaker dinners finalized by organizers
• →Professional photography and session recording (where available)
• →Profile and promotion on Event website and marketing materials

Honorarium:As a not-for-profit organization, UXINDIA does not provide speaker fees or honoraria. Speakers contribute to support the Event's mission of advancing design leadership.

7.1 Sponsor Obligations

Sponsors and Partners agree to:

• →Make all payments according to the agreed schedule in the sponsorship contract
• →Provide required materials (logos, collateral, booth assets) by specified deadlines
• →Comply with venue regulations and Event policies
• →Confine promotional activities to designated sponsor areas and agreed benefits
• →Ensure all booth staff and representatives adhere to the Event Code of Conduct
• →Respect attendee privacy and data protection regulations when collecting contact information

7.2 Sponsor Cancellation

Sponsor cancellations are subject to the terms specified in the sponsorship agreement. Generally:

• →Cancellations more than 90 days before the Event: 50% refund of sponsorship fee
• →Cancellations 60-90 days before the Event: 25% refund of sponsorship fee
• →Cancellations less than 60 days before the Event: No refund

8.1 Code of Conduct

All Participants must comply with the UXINDIA 2026 Code of Conduct. The Event is committed to providing a safe, inclusive, and respectful environment for all Participants regardless of gender, gender identity, sexual orientation, disability, physical appearance, body size, race, ethnicity, age, religion, or professional background.

8.2 Prohibited Conduct

The following behaviors are strictly prohibited and may result in removal from the Event without refund:

• →Harassment, intimidation, or discrimination of any kind
• →Offensive verbal comments related to gender, sexual orientation, disability, physical appearance, race, or religion
• →Inappropriate physical contact or unwelcome sexual attention
• →Sustained disruption of talks, sessions, or other Event activities
• →Violence, threats of violence, or encouraging violence toward any individual
• →Unauthorized commercial solicitation or distribution of materials

8.3 Badge Requirements

All Participants must:

• →Wear official Event badges visibly at all times within Event venues
• →Present valid government-issued photo identification matching their registration name to collect their badge
• →Not share, transfer, or allow others to use their badge
• →Report lost or stolen badges immediately to Event staff for replacement

9.1 Ownership of Event Materials

All Event-produced materials, including but not limited to the Event logo, branding, website design, marketing collateral, program guide, signage, and official recordings are the exclusive property of UMO Design Foundation and are protected by copyright, trademark, and other intellectual property laws.

9.2 Unauthorized Recording & Distribution

Unless expressly authorized in writing by the Organizer:

• →Photography, video recording, or audio recording of sessions is prohibited
• →Screenshots or screen capture of virtual or hybrid session content is prohibited
• →Reproduction, distribution, or commercial use of Event materials is prohibited
• →Live streaming, rebroadcasting, or public performance of Event content is prohibited

10.1 Organizer's Rights

By attending or participating in the Event, you acknowledge and consent that the Organizer and authorized media partners may capture photographs, video footage, and audio recordings throughout the Event.

Your image, voice, likeness, statements, and participation may appear in:

• →Event highlight videos and promotional materials
• →Social media posts (Facebook, Instagram, Twitter, LinkedIn, YouTube)
• →Event website and future marketing campaigns
• →Educational and archival content
• →Media coverage and press releases

10.2 Opt-Out Requests

If you do not wish to be photographed or recorded, please notify Event staff upon registration or wear the provided opt-out indicator (if available). While the Organizer will make reasonable efforts to accommodate such requests, complete avoidance of capture cannot be guaranteed in public Event spaces.

11.1 Limitation of Liability

To the maximum extent permitted by law, the Organizer, its directors, officers, employees, volunteers, agents, sponsors, and partners shall not be liable for any direct, indirect, incidental, consequential, special, or punitive damages arising from or related to:

• →Participation in or inability to participate in the Event
• →Event cancellation, postponement, modification, or interruption
• →Personal injury, illness, death, or property damage occurring at Event venues
• →Loss, theft, or damage to personal belongings
• →Actions or omissions of Speakers, sponsors, exhibitors, vendors, or other Participants

11.2 Assumption of Risk

Participants acknowledge and assume all risks associated with Event attendance, including but not limited to:

• →Risks of illness, injury, or exposure to communicable diseases
• →Risks associated with travel, transportation, and accommodation
• →Risks of loss or theft of personal property
• →Risks inherent in large gatherings and public events

11.3 Insurance

Participants are solely responsible for obtaining adequate insurance coverage for their attendance, including travel insurance, health insurance, and personal property insurance. The Organizer does not provide insurance coverage for Participants.

12.1 Privacy Policy

The Organizer's collection, use, and protection of personal information is governed by our Privacy Policy, which is incorporated into these Terms by reference.

12.2 Data Collection

The Organizer collects personal information during registration and throughout the Event, including:

• →Name, email address, phone number, organization, job title
• →Payment and billing information
• →Dietary restrictions, accessibility requirements, and other special needs
• →Badge scans, session attendance, and engagement data
• →Photographs, videos, and recordings captured at the Event

12.3 Attendee Rights

Participants have the right to:

• →Access their personal information held by the Organizer
• →Request correction of inaccurate or incomplete data
• →Request deletion of their data (subject to legal retention requirements)
• →Opt out of marketing communications
• →Lodge a complaint with applicable data protection authorities

To exercise these rights, contact team@umo.design.

13.1 Visa Requirements

International Participants are responsible for ensuring they have appropriate visa documentation for entry into India. The Organizer can provide invitation letters to support visa applications upon request, but cannot guarantee visa approval.

• →Complete Event registration and payment in full
• →Submit your request to team@umo.design with your full name as it appears on your passport, passport number, and nationality
• →Allow 5-7 business days for processing

13.2 Language & Time Zone

The official language of the Event is English. All Event times are listed in Indian Standard Time (IST, UTC+5:30). International Participants should account for time zone differences when planning travel.

14.1 Health Requirements

Participants must:

• →Comply with any health and safety protocols in effect at the time of the Event
• →Not attend the Event if experiencing symptoms of illness
• →Inform Event staff immediately if they develop symptoms during the Event
• →Follow venue-specific health and safety requirements

14.2 Accessibility

The Organizer is committed to making the Event accessible to all Participants. Venue facilities include wheelchair-accessible entrances and restrooms, elevators and ramps, and designated accessible seating areas.

Participants requiring specific accommodations should submit requests to team@umo.design at least 21 days before the Event.

14.3 Personal Property

Participants are responsible for the security of their personal belongings at all times. The Organizer and venue are not responsible for loss, theft, or damage to personal property. Participants should not leave valuables unattended.

15.1 Applicable Law

These Terms and Conditions, and any disputes arising from or related to the Event, shall be governed by and construed in accordance with the laws of India, without regard to conflict of law principles.

15.2 Jurisdiction & Venue

All disputes, claims, or controversies arising out of or relating to these Terms, the Event, or any Participant's involvement shall be subject to the exclusive jurisdiction of the courts located in Hyderabad, Telangana, India.

By participating in the Event, all Participants—including those from outside India—irrevocably submit to the jurisdiction of the courts of Hyderabad, India.

15.3 Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

15.4 Entire Agreement

These Terms, together with the Privacy Policy, Code of Conduct, and any applicable sponsorship or speaker agreements, constitute the entire agreement between the Participant and the Organizer regarding the Event.